Careers

Are you interested in joining the CareerSource Pinellas team?

CareerSource Pinellas is looking for motivated, passionate individuals that want to make a positive impact in Pinellas County.

What you bring to the table:

  • passion for helping others
  • team player mentality
  • commitment to high quality work
  • positive, upbeat attitude

What we offer:

  • excellent health insurance
  • 401 K benefits
  • an opportunity for you to make a positive impact in your community

All available positions are listed below. If you see something that suits your interests and qualifications, please apply! Please note that interested candidates will be asked to create an Employ Florida account and apply through that platform.

CareerSource Pinellas is a drug-free workplace and an equal opportunity employer.

Available Positions

Lead Administrative Assistant

CareerSource Pinellas is looking for a talented Lead Administrative Assistant who is a great communicator, is detail-oriented, and able to learn quickly. The Lead Administrative Assistant will report to the Chief Executive Officer. He/She will serve as the primary point of contact on all matters pertaining to the CEO. The ideal candidate must be highly organized, have great communication and collaboration skills, attention to detail, and work well with others.

Job Duties and Responsibilities:

  • Work directly with the CEO on projects from start to completion
  • Assist the CEO and leadership team to plan and execute strategic corporate initiatives.
  • Serve as the communication liaison for the CEO; compose responses to routine inquiries and forwards necessary items to appropriate recipients.
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those sensitive in nature
  • Prepare and/or edit emails, letters, proposals, press releases, reports, and presentations for the CEO.
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Provide a range of office administration and support including email correspondence, document and contract management.
  • Create and distribute communications to staff at the request of the CEO.
  • Communicate with customers, clients, and vendors to address any issues or concerns that may arise
  • Responsible for schedule management including the arrangement of meetings, conferences, and travel accommodations for all employees.
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Perform general clerical tasks as needed, e.g. ordering supplies, directing calls, greeting visitors, managing incoming correspondence, and reviewing expense reports
  • Partner with HR to update and maintain office policies and procedures as necessary.
  • Assist in the on-boarding process of new hires and act as a liaison with HR office.
  • Communicate with IT department on all office equipment.
  • Assist the Marketing department by periodically updating company website, intranet and social media.
  • Maintain and update the internal filing system to ensure document retention/retrieval
  • Project based document creation and document management including composing and editing letters, memos, reports and presentations.
  • Prepare copies for publications and/or reports.
  • Assist with development, implementation and administration of departmental office systems and procedures.
  • Help in establishment of office procedures, policies and operations.
  • Review, assess, route, answer and monitor follow up action steps on correspondence. Gathers and analyzes information required for administrative reporting.
  • Maintain technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.
  • Coordinate and manage weekly team meetings, initiatives and project lists.
  • Plan ahead of meetings, update project schedules in order for team meetings to be efficient with ability to early-identify potential concerns.
  • Organize all team, Executive and Board of Directors meetings/events, preparing agendas, contacting participants, coordinating materials and presentations and distributing meeting materials.
  • Direct all activities and scheduling for the meetings, including meals, presentations, logistics, technology requirements and ongoing communications to CEO.
  • Serve as primary contact to Board of Directors, ensuring timely responses to requests and travel arrangements.
  • Record board/committee meetings and transcribe minutes for record retention.
  • Prepare and edit presentation material, correspondence and reports, including conclusions on issues that are confidential, maintaining proficiency utilizing various software packages.
  • As directed, develop board communications and supporting materials using executive-level, business writing skills.
  • Proofread all board materials including executive summaries, minutes, packets,  memos, presentations, FAQ, etc.

Minimum Education and Training

  • Associates degree required; Bachelor’s Degree is preferred
  • Five (5) years  of experience performing administrative and varied office support work or equivalent combination of education, training and/or experience
  • Prior experience handling office responsibilities, experience in customer service, or related field
  • Experience working with Executive level staff
  • Computer skills, including Microsoft Office Suite and Adobe
  • Written and verbal communication skills
  • Interpersonal skills and ability to work independently


Preferred Skills:

  • Knowledge of accounting
  • ADP experience a plus
  • Notary Public designation preferred
Interested? Click here to send your resume to HR and begin the application process.
Marketing & Public Relations Coordinator

This position is responsible for initiating and completing regular and special projects, including planning, developing, organizing, and implementing a comprehensive information, marketing and promotion program. This position is also responsible for the development of consistent messages, assisting in the design and maintenance of the CareerSource Pinellas website and associated web-based systems.

Job Duties and Responsibilities

  • Responding to requests for information release or press conference from the media or designating a spokesperson or source of information.
  • Establishing and maintaining relationships with consumer, community, employee, and public interest groups.
  • Writing press releases and other media communications including social media to promote services.
  • Planning or directing the development of programs to maintain favorable public and stakeholder views of the organization’s agenda and accomplishments.
  • Coaching client representatives in effective communication with the public and employees.
  • Studying the organization’s objectives, promotional policies, and needs to build public relations strategies that influence public opinion and promote products, ideas, and services.
  • Preparing and editing flyers, including employee newsletters or stakeholders’ reports, for internal and external audiences.
  • Maintaining and creating content for website and social media (Facebook, Twitter and Instagram).
  • Developing and implementing marketing and social media campaign, supporting budget and report performance.
  • Supporting activities of Business Services and Program team.
  • Planning and facilitating meetings, events, and special projects and creating reports and presentations to support the event.
  • Writes and/or assists with writing grants and proposals as appropriate to the objectives and funding nature of the program; may participate in other sponsorship activities.
  • Other duties as assigned.

 

Minimum Education and Training

  • Bachelor degree in journalism, PR, marketing or related field.
  • Excellent written and verbal communication skills.
  • Ability to pitch to media.
  • Knowledge of consumer marketing.
  • An ability to work on big strategy plans as well as day-to-day tasks.
  • Ability to think both creatively and strategically.
  • Solid experience with and managing social media presence.

 

Interested? Click here to begin the application process.
Special Projects Coordinator

Primary duties are organizing, coordinating, and assists with planning operational facets of a project or program and its related activities that include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program/project, and working with individuals or groups to research and document project requirements in order to provide appropriate input into the development of strategic plans. Assists with the development of work plans to accomplish program/project goals and objectives and monitors progress toward their achievement. Conducts research and gathers information to develop various publications. Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program. Assists in developing and coordinating program-related conferences, conventions, or meetings. Assists with reviewing expenditures and may participate in the budget planning process and prepare financial reports. May assist in identifying funding resources, writing grants and developing sponsorship strategies and initiatives. Prepares operational and statistical reports. Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project or program staff, interns and/or volunteers. Performs related responsibilities as required. This is not an administrative support position.

Job Duties and Responsibilities

  • Designs, coordinates, and implements the aspects of a program, including serving as a principal liaison. This includes coordinating activities of staff/faculty/consultants/volunteers engaged in the implementation and administration of program objectives.
  • Writes and/or assists with writing grants and proposals as appropriate to the objectives and funding nature of the program; may participate in other sponsorship activities.
  • Collects and analyzes data; prepares schedules and special reports; maintains program records and statistical information.
  • Monitors and administers program revenues.
  • Writes, edits, and coordinates development of promotional materials, materials, training manuals, newsletters, and/or brochures, as appropriate to the program.
  • Maintains and creates content for program website and social media (Facebook, Twitter, and Instagram).
  • Ensures completion of clerical and administrative support tasks, including creation, typing, and editing of program correspondence, purchasing documents, reports, program handbooks, an other publications. May perform specialized activities to support the program or project objectives and protocol.
  • Facilitates seminars, meetings, events, and special projects.
  • Compiles supporting documentation for proposals and reports as well as gathering current demographic data for proposals and reports.
  • Maintains foundations contact information in our database.
  • Influences strategic direction of One Stop Services and develops tactical plans with substantial latitude for independent actions or decisions
  • Maintains current knowledge of organizational policies and procedures, federal and state policies and directives, and current accounting standards.
  • Supports the development, implementation, and monitoring of a mission compliance program that includes internal control activities, risk assessments, standards and procedures, awareness and training, and verification and assessment to ensure compliance with applicable laws and regulations
  • Performs miscellaneous job-related duties as assigned.

 

Minimum Education and Training

  • Bachelor’s Degree from an accredited college or university in a related field
  • Two (2) years professional experience grant writing, contract negotiation and/or monitoring of various federal or state funding sources or equivalent combination of education, training and/or experience. Experience with Workforce Development and/or grant funded environment helpful.

 

Interested? Click here to begin the application process.