Are you interested in joining the CareerSource Pinellas team?
CareerSource Pinellas is looking for motivated, passionate individuals that want to make a positive impact in Pinellas County.
What you bring to the table:
- passion for helping others
- team player mentality
- commitment to high quality work
- positive, upbeat attitude
What we offer:
- excellent health insurance
- 401 K benefits
- an opportunity for you to make a positive impact in your community
All available positions are listed below. If you see something that suits your interests and qualifications, please apply! Please note that interested candidates will be asked to create an Employ Florida account and apply through that platform.
CareerSource Pinellas is a drug-free workplace and an equal opportunity employer.
This position is responsible for providing accounting, administrative, and clerical services in order to ensure effective, efficient and accurate financial and administrative operations of the organization. It is responsible for processing and maintaining large numbers of administrative, customer, and fiscal records while providing specialized support and demonstrating a strong knowledge of departmental policies and procedures. This position serves as an assistant to senior accountants when necessary.
Job Duties and Responsibilities:
- Receive and input data into personnel, budget and accounting systems
- Process routine accounts payable and accounts receivable functions
- Validate and process financial forms, payroll information, other forms and paperwork
- Research, compile, sort, tabulate and summarize data from customers, data, files and other sources
- Produce computer drafts and business correspondence and reports
- Receive and maintain materials, records and supplies and assists in checking materials against invoices or orders
- Keep appointment calendars, schedule appointments, research and assemble information for others
- Assist and provide routine information and support to inquiries from others for assistance, services, and resolution to problems
- Assist in the dissemination of information concerning grants, programs and services
- Provide support on various accounting and financial projects including, but not limited to, monthly financial reports, required filings and financial audits
- Manage travel authorizations, requests and reimbursements for the organization
- Back-up payroll processing for organization with third-party payroll processor
- Reconcile general ledger accounts on a monthly basis and investigate and resolve any discrepancies
Minimum Education and Training
- Associate’s Degree or some college coursework
- Two (2) years of office support experience dealing with administrative and clerical matters, customer accounts, and service problems, and office experience in the use of computers and related office equipment or equivalent combination of education, training and/or experience
- Knowledge of Microsoft Office Suite – Excel, Word and Outlook
Knowledge of Abila MIP non-profit software preferred
Interested? Click here to send your resume to HR and begin the application process.
Coordinator, Contract and Procurement
The Finance Department is responsible for all financial functions. The Finance Department is committed to providing accurate, reliable, timely and cost-effective finance and procurement related products and services to aid in CareerSource Pinellas mission. Services are managed by individual units with specific areas of focus. The Finance Department is comprised of accounting and payrolls services, contracts and procurement services (CAPS), department finance, grant program services and payment services. The Finance department requires the competencies, skills, experience and adaptability necessary to deliver superior-quality work in a results-oriented environment.
The Coordinator, Contracts and Procurement Services will report to the Chief Financial Officer. The primary responsibilities will be to work with Program teams and Operations departments to develop and execute contract documents. The candidate will provide oversight over the development of statements of work, deliverables, payment schedules and other contract requirements. As needed, the Coordinator will liaise with vendors and participate in contract negotiations. A successful candidate will become familiar with the core program work and be able to execute contract activities.
This role will require the candidate to develop an understanding of institutional and program-specific policies and procedures, foster strong relationships across functional areas and maintain knowledge of the organization.
Job Duties and Responsibilities
- Work proactively to determine when there is a need for a contract, contract extensions, amendments, or renewals; support vendor selection as needed. Lead competitive Request for Proposals (RFP) process to facilitate provider selection, due diligence and risk management evaluation and reporting. This may include: referring to an established list of preferred providers by service type,including past performance, to help inform vendor selection; developing strategic and/or preferred provider sourcing plans, in consultation with buyers when asked; developing proposal solicitation strategies and managing voluntary RFP processes; and, coordinating the distribution and/or collection of vendor due diligence information, including self-certification forms and domestic and international tax identification documents.
- Lead negotiations, including: planning the negotiation strategy, coordinating the strategy with internal customers, and conducting negotiations on pricing, payment schedules, and other provisions.
- Support drafting contract deliverables, statements of work and contract budgets.
- Lead purchase requisition process, including: confirming budget availability, source of funding and proper coding; providing market pricing information in support of price negotiations; helping to properly document how contract budgets are derived; assisting with writing basic scopes of work and deliverables when requested and linking payment schedules to deliverables when appropriate; providing consultative services to program, subject matter experts and vendors; and, evaluating requisition packages for completeness and proper pre-approvals and sign-offs.
- Create contract and grant packages, including: obtaining all necessary and relevant documents from the vendor; creating complete, accurate and properly-coded contract and grant agreements, purchase orders and related fee and expense line items; performing quality assurance checks; facilitating the review, approval and execution of final contract and grant documents by authorized Pew and vendor signers; properly archiving documents; ensuring Pew’s information systems contain complete and accurate vendor, procurement, contract and chart field coding information; sending contracts to designated vendors; and, properly archiving the approved contract package.
- Review all documents for compliance with CareerSource Pinellas, USDOL, DEO and OMB Circular policies and procedures. Lead review and implementation of the annual Internal Controls (ICQ) questionnaire required by Department of Economic Opportunity (DEO).
- Assist with the organization’s annual audit conducted by an independent accounting firm and annual monitoring performed by Florida DEO.
- Assist with invoicing and payment issues, as needed.
- In addition to creating and administering contracts, this position will perform special projects and analysis as needed.
- Additional Duties: Perform other duties as assigned.
Minimum Education and Training
- Bachelor’s Degree from an accredited college or university.
- Four (4) years of experience in progressively responsible professional work which has included at least two (2) years of non-profit and/or equivalent combination of education, training and/or experience.
- Certified procurement, contracting or equivalent professional designation preferred; and knowledge of contract law preferred.
Interested? Click here to send your resume to HR and begin the application process